Can an apostille be rejected?


OCTOBER 2, 2016

How to apostilleA client infomed us that his New Jersey apostille was rejected by Ukrainian authorities because it was stapled to the document. According to the Ukrainian notary, all apostilles have to be ribboned to the documents. Is this true?

No, it is not! According to the brochre issued by the Hague Convention (which clarifies many issues pertaining to apostilles), "failure to affix an Apostille to the public document in a particular manner is not a basis for refusing the Apostille"

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Apostilles issued in accordance with the requirements of the Convention must be recognised in the country where they are to be used.

Apostille NevadaApostilles may only be rejected if and when: their origin cannot be verified (i.e., if and when the particulars on the apostille do not correspond with those in the register kept by the Competent Authority that allegedly issued the Apostille); or their formal elements differ radically from the Model Apostille annexed to the Convention.  Apostilles issued by different countries and even by different states in the U.S. vary in design, size and color as well as in any additional elements that may be included on the Apostille. Such variations in appearance are not a basis for refusal of an Apostille. Failure to affix an Apostille to the public document in a particular manner is not a basis for refusing the Apostille. The mere fact that an Apostille has been affixed by a method that differs from the method(s) employed by the country where it is to be used is not a reason for the rejection of the Apostille. Additional text on an Apostille outside the box with the 10 numbered standard informational items is not a basis for rejection of an Apostille.

In all states of the United States of America, an apostille is a separate page attached to the document. It can be attached to the document by a staple (as used by the DC Secretary of State, and also in the states of California, Connecticut, Rhode Island, New Jersey, and many ohters), by a grommet (U.S. State Department Apostilles, New York apostilles), by a ribbon (Massachusetts apostilles), they can be glued to the original documents or affixed in some other manner. All these ways are legitimate ways of attaching apostilles to documents.

175 apostille 1Our guarantee: if we are not able to apostille your document(s), we will issue a 100% refund.

We process documents for all countries.

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We process documents from all 50 U.S. States (apostilles and certifications), the U.S. Department of State in Washington DC (federal apostilles and certifications), and all foreign embassies/consulates.


Foreign Documents Express is a registered service provider with the Secretary of State - authentications, Hague apostilles, and certification.

Our mailing address is

Foreign Documents Express
123 Seventh Avenue
Suite 175
Brooklyn, NY 11215

Phone: (646) 267-1140

Fax: (800) 905-0421

We accept all major credit and debit cards. We also accept checks (including personal checks), money orders, PayPal, MoneyGram, Western Union, bank transfers.

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You can call us at (646) 267-1140 with any questions about apostille process. We are available Monday - Sunday, 9 a.m. to 9 p.m. to answer your questions. You can also fax or email copies of your documents for a free evaluation. We will advise if your documents qualify for apostilles and, if not, what steps need to be taken.

Processing times differ depending on nature of your documents. In each case will provide the time estimate, and will do our best to meet the deadline.

Delivery by FedEx (within the U.S.) is included in the price. We also ship internationally. FedEx International is $60 to most countries (except for Eastern Europe and Latin America, which is $90).

Apostilles and embassy legalization procedures are not complicated if you entrust your documents to legalization experts who know the requirements of U.S. apostille agencies, foreign consulates and embassies and the requirements of the receiving organizations in foreign countries.