Documents for opening a representative office in Russia
 

JANUARY 23, 2017date

russia doing business in russia free imageThere are different forms of a foreign company's presence in Russia, one of them is a representative office.

A representative office is a subdivision of a foreign company that represents the company’s interests in Russia. Representative offices by law are not allowed to undertake any commercial activities, in Russia.

What documents does your company need to prepare in the U.S., to open a representative office in Russia? How can Foreign Documents Express assist you in preparing the documents?

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Documents required to establish a RO in Russia

A U.S. company seeking to open its representative office in the Russian Federation must submit to the RF Chamber of Commerce and Industry the following document:

  • A written application signed by the foreign company head specifying the name of the company, date of establishment, location, line of activity, management and control bodies representing the company according to its Articles of Association, goals of the representative office opening, information about business relations with Russian partners, development cooperation prospects, address, telephone number, fax of the representative office in the Russian Federation (or preliminary address and telephone/fax). (original document, signed by an officer of the company, and notarized)

What we can do... We can have this document apostilled.

  • Certificate of incorporation (organization). This document is evidences that your company was duly incorporated (organized) in accordance with the laws of the United States. (a certified copy issued by the Office of Secretary of State in the state where the company was incorporated / organized)

What we can do... We can obtain a certified copy of your Certificate of incorporation (+ amendments, mergers, etc) and have this document apostilled for Russia. 

  • Certificate of goodstanding. This document confirms that your company has valid legal existence at the present time. (original certificate issued by the Office of Secretary of State in the state where the company was incorporated / organized)

What we can do... We can obtain an original Certificate of goodstanding (in some states it is called "Certificate of status" or "Certificate of existence" or "Certificate under seal") and have this document apostilled for Russia. 

  • A recommendation letter from a bank serving the company, with the indication of information on the company’s financial reputation. (original, notarized)

 What we can do... We can have this document apostilled.

  • Company bylaws / llc agreement (copy of bylaws/llc agreement + original, notarized affidavit signed by an officer of the company)

What we can do... We can provide a sample affidavit by a company officer confirming that the attached copy is a true and complete copy of the company's bylaws or llc agreement. After the affidavit is signed an notarized, we will have this document apostilled for Russia. If, for some reason, you cannot sign an affidavit, please use our 24-hour apostille service.

  • A company resolution to establish a representative office in the Russian Federation and to appoint the chief representative(s) (original, notarized)

What we can do... We can have this document apostilled.

  • RO Regulations that define the internal rules, rights and obligations of a representative office in respect to the foreign company (original, notarized)

What we can do... We can have this document apostilled.

  • General power of attorney for the head of a representative office drawn according to all required procedures (original, notarized)

    What we can do... We can have this document apostilled.

  • Special (limited) power of attorney for submitting an application for the accreditation of a representative office on behalf of the comapany (original, notarized)

    What we can do... We can have this document apostilled.

  • A letter from the IRS confirming that the company is registered as a taxpayer and showing the taxpayer identification number (copy of the IRS letter + original, notarized affidavit signed by an officer of the company)What we can do... We can provide a sample affidavit by a company officer confirming that the attached copy is a true and complete copy of the IRS letter. After the affidavit is signed an notarized, we will have this document apostilled for Russia. If, for some reason, you cannot sign an affidavit, please use our 24-hour apostille service.

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175 apostille 1Our guarantee: if we are not able to apostille your document(s), we will issue a 100% refund.

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We process documents from all 50 U.S. States (apostilles and certifications), the U.S. Department of State in Washington DC (federal apostilles and certifications), and all foreign embassies/consulates.

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You can call us at (646) 267-1140 with any questions about apostille process. We are available Monday - Sunday, 9 a.m. to 9 p.m. to answer your questions. You can also fax or email copies of your documents for a free evaluation. We will advise if your documents qualify for apostilles and, if not, what steps need to be taken.

Processing times differ depending on nature of your documents. In each case will provide the time estimate, and will do our best to meet the deadline.

Delivery by FedEx (within the U.S.) is included in the price. We also ship internationally. FedEx International is $60 to most countries (except for Eastern Europe and Latin America, which is $90).

Apostilles and embassy legalization procedures are not complicated if you entrust your documents to legalization experts who know the requirements of U.S. apostille agencies, foreign consulates and embassies and the requirements of the receiving organizations in foreign countries.