California Hague Apostille
 

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UPDATED APRIL 24, 2020

California

Do you need a Hague apostille for a document issued in California? California apostille is a seal that will make your California document valid outside the United States. 

We provide apostille services in the State of California for all kinds of documents, personal and corporate, intended for use abroad.

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CA apostille: price, processing time, order form:

Apostille-price

California apostille: $175 (Fedex 2nd day is included, U.S. only)
FedEx International is $60 (most countries)
FedEx TO Eastern Europe and South America is $90
Processing time: 5-7 bus. days
 
Complete the Order form and enclose it with your document(s). Our mailing address is
Foreign Documents Express
123 Seventh Avenue, Suite 175
Brooklyn, NY 11215 

California apostille guidelines:

The following documens qualify for CA apostilles: 

apostille acceptable Original documents notarized by a CA notary. The requirements for notarization are strict in the State of California. See sample California notarial statements below.
 
apostille acceptable Certified copies of vital records (birth, marriage, death certificates issued by California Department of Health Services, County Clerk/Recorders, County Registrar-Recorders, County Controller-Recorders, County Assessor-Recorders, and the State Registrar (Department of Public Health) (documents signed by County Health Officers, Deputy Health Officers, Health Care Agencies, or County Vital Records Sections require additional legalization steps and the processing will take longer).
 
apostille acceptable certified copies issued by California courts
 
apostille acceptable documents issued by CA Secretary of State

California apostille tips:

tip 2Issuance of a single Authentication certificate (Apostille):  Effective January 1, 2017, the California Secretary of State's office issues a single Authentication certificate for documents to be used outside of the country rather than issuing either an Apostille (for Hague countries) or Certificate (for non-Hague countries). For example, if your document is intended for use in China (which is a non-Hague country), California will issue an apostille for it, and then the document will need to go to the Embassy / Consulate of China. Read more about California apostille procedures...

tip 2California law does not allow notaries to make and certify copies of vital records (birth, death certificates) and other public records. Copies of vital records need to be obtained through California Department of Health Services, County Clerk/Recorders, County Registrar-Recorders, County Controller-Recorders, County Assessor-Recorders.

tip 2The document may be in a foreign language, no translation is required. However, the notarial statement has to be in English.

tip 2Documents must be correctly notarized with a jurat or acknowledgment statement. The jurat or acknowledgment statement should be for each individual signature.


Can a California apostille be verified?

freeThe answer is "yes". You can verify it here, it is a free service provided by Foreign Documents Express.


What does a California apostille look like?

california apostille 2020 r


California notarization requirements:

tip 2The California notary acknowledgment form contains a specific disclaimer to the top of the form certificate of acknowledgment: "A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document."  The disclaimer must be legible and in an enclosed box. Then, it states the venue: "State of California, County of ....", the notarial statement, the signature of the notary and the seal.

tip 2The California notary jurat form contains a specific disclaimer to the top of the form certificate of acknowledgment: "A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document."  The disclaimer must be legible and in an enclosed box. Then, it states the venue: "State of California, County of ....", the notarial statement, the signature of the notary and the seal. See sample CA jurat (PDF file)

tip 2Documents must be correctly notarized with a jurat or acknowledgment statement. The jurat or acknowledgment statement should be for each individual signature.


Verify a California notary public:

freeHere you can verify if the California notary public who notarized your document is active and in good standing: Verify a California notary public. This is a free service provided by Foreign Documents Express.


Can a California apostille be issued for a document in a language other than English?

Yes. If the notarization of the document is in English, the California Secretary of State can issue an Apostille. The rest of the document can be in any other language.


Can a CA apostille be rejected by a foreign country because it is not ribboned to the document?

According to the brochre issued by the Hague Convention (which clarifies many issues pertaining to apostilles), "failure to affix an Apostille to the public document in a particular manner is not a basis for refusing the Apostille". Read more...